What Is SaaSi Hub and Who Is It Designed For?

SaaSi Hub is a SaaS management platform designed to help small to large business organisations understand, manage and optimise the software they use across their business.

As organisations adopt more cloud-based applications, keeping track of software subscriptions, licences, employees, departments, costs and renewals can become increasingly difficult. SaaSi Hub brings this information together into one central platform, giving businesses a clearer view of their SaaS environment and helping them make more informed decisions about the software they rely on.

Rather than managing applications through disconnected spreadsheets, invoices, HR records and individual department lists, SaaSi Hub provides a central view of the relationships between your software, people and business structure.

But What Is SaaSi Hub?

SaaSi Hub is built around a simple idea: you should be able to see what software your organisation has, who is using it, who is responsible for it, and what it is costing you.

The platform connects with your existing SaaS applications and, where appropriate, your HR systems, bringing relevant information into a single dashboard. This allows organisations to build a clearer picture of their software environment without requiring teams to maintain multiple separate records.

Within SaaSi Hub, your SaaS environment can be viewed through several connected areas, including applications, employees, licences, departments, and owners. These provide the foundation for understanding how software is distributed and used across the organisation.

Additional platform tools provide visibility into areas such as renewals, SaaS costs, Shadow IT and reporting, helping teams move from simply knowing what software they have to actively managing it.

SaaSi Hub is designed as an oversight, reporting and alerting platform. It provides the information and insights teams need to make decisions, while allowing organisations to retain control over their underlying SaaS applications and accounts.

Why Was SaaSi Hub Created?

Modern businesses can rely on dozens or even hundreds of SaaS applications, and the number of tools used by an organisation can grow naturally as teams expand and their requirements change. The challenge is that software adoption can happen faster than software management.

An application might be introduced by one department, paid for by another, used by several teams and connected to other business systems. Employees may join or leave, licence requirements can change, contracts approach renewal, and new applications may be introduced that overlap with existing tools.

Without a central view, it becomes difficult to understand the bigger picture. SaaSi Hub was created to help organisations bring that information together, giving teams greater visibility over their SaaS environment and making it easier to understand where software is being used, where responsibility sits and where attention may be required. The goal isn’t simply to reduce the number of applications an organisation uses. It is to help businesses make better-informed decisions about the software they choose to keep, change or review.

Who Is SaaSi Hub Designed For?

SaaSi Hub is designed for a broad range of businesses and organisations, and from all types of niches who rely on multiple SaaS (software as a service) applications and want a clearer, more organised way to manage their software environment.

It can support different teams across an organisation because SaaS management increasingly crosses traditional departmental boundaries. Finance may be concerned with subscription costs, IT with applications and access, HR with employee changes, Operations with business processes, and department leaders with the software their teams depend upon.

SaaSi Hub brings these perspectives together without requiring every team to manage the same information.

Finance Teams

Finance teams can use SaaSi Hub to gain greater visibility into software spending and understand where subscription costs are being allocated across the organisation. The platform provides information that can help Finance understand the relationship between applications, licences, users and costs, supporting more informed budgeting and software spending decisions.

For a more detailed look at how SaaSi Hub supports finance teams, see our solutions for finance teams here.

IT Teams

IT teams can use SaaSi Hub to maintain a clearer view of the organisation’s SaaS environment, including connected applications, users, licences and software ownership. Having this information in one place can make it easier to understand the technology estate, identify applications requiring attention and work with other teams when software access or employee changes need to be reviewed. SaaSi Hub is designed to complement existing IT processes rather than replace the administration and security controls within the underlying SaaS applications.

For a more detailed look at how SaaSi Hub supports IT teams, see our solutions for IT teams here.

HR Teams

HR teams can benefit from SaaSi Hub’s connection between employee information and the wider software environment. Where an HR integration is configured, employee changes can be reflected within SaaSi Hub, helping organisations identify software subscriptions associated with employees who have left the business or whose circumstances have changed. This gives HR a clearer connection between the employee lifecycle and the software environment, while allowing IT and Finance teams to take responsibility for the appropriate follow-up actions.

For a more detailed look at how SaaSi Hub supports HR teams, see our solutions for HR teams here.

Operations Teams

Operations teams increasingly have an interest in SaaS because software sits inside so many everyday business processes. SaaSi Hub provides operations within an organisation with visibility across applications, licences, users, departments, owners, costs and renewals, helping teams understand the software that supports their workflows and how those applications fit into the wider scale of the business. This can support better coordination between departments and provide a clearer operational picture as the organisation’s software environment grows.

For a more detailed look at how SaaSi Hub supports operations teams, see our solutions for operations teams here.

Here For Businesses Of All Sizes

SaaSi Hub is designed to support organisations as a whole as their software environment develops, from start-ups all the way up to enterprise organisations.

A smaller organisation may begin with a relatively manageable number of applications, but as employees, departments and business processes grow, keeping track of software through individual spreadsheets and records can become increasingly difficult. SaaSi Hub provides a central structure for managing that information as the organisation evolves, whether the business has a relatively small SaaS estate or a much larger collection of applications and subscriptions.

As long as your business is using SaaS, such as a HR system (HRIS), and digital software services then we’re here to help. Such SaaS can include: email and communication through platforms like Google Workspace, Microsoft 365, Slack, Zoom and Microsoft Teams. File sharing and storage with Dropbox, Google Drive, OneDrive and WeTransfer. Project and task management with services such as Asana, Monday.com, Trello, ClickUp, Jira, Salesforce, HubSpot, Pipedrive, Zoho CRM. And even finance and accounting for the business with QuickBooks, Xero, FreshBooks etc.

How SaaSi Hub Fits Into Your Organisation

SaaSi Hub isn’t intended to replace the SaaS applications that your organisation already uses, and we’re not here to tell you to simply cancel them all – far from it. Instead, it sits above them as a management and visibility layer.

Your teams continue using the applications they rely on, while SaaSi Hub brings relevant information from those systems together so you can understand the wider software environment. This distinction is important. SaaSi Hub isn’t another application that employees need to use every day to complete their normal work. It provides the oversight that helps the people responsible for software, budgets, employees and operations understand what is happening across the SaaS estate.

The result is a more connected view of your software environment, without requiring organisations to abandon the tools they already depend upon.

SaaSi Hub in Simple Terms

If you want the simplest explanation, SaaSi Hub helps answer some of the fundamental questions organisations have about their software:

• What applications do we have?
• Who is using them?
• Who owns them?
• Which departments rely on them?
• How many licences do we have?
• What are we spending?
• What needs our attention?

By bringing these questions into one connected platform, SaaSi Hub helps organisations gain a clearer understanding of their SaaS environment and make better decisions about the technology they use.