Comparing SaaSi Hub to Manual SaaS Tracking
Many organisations start managing their SaaS subscriptions with spreadsheets, documents or other manual records. This can work when the software environment is small, but maintaining accurate information becomes increasingly difficult as the number of applications, employees, licences and subscriptions grows.
SaaSi Hub provides an alternative by bringing SaaS information into a central platform and connecting it with relevant employee, licence, department, ownership, cost and renewal information.
Manual SaaS Tracking
Manual tracking typically relies on someone maintaining a spreadsheet or similar record containing information about the organisation’s applications and subscriptions. While this can be a useful starting point, spreadsheets can become increasingly difficult to maintain as the SaaS environment grows. Our ‘No More Spreadsheets‘ guide explores some of the challenges organisations can face when relying on spreadsheets to manage their SaaS environment.
This can provide a useful starting point, particularly for smaller organisations. However, the information needs to be updated whenever something changes, such as a new application being introduced, an employee leaving, a licence being reassigned or a subscription being renewed. As the SaaS environment grows, keeping these records accurate can become increasingly time-consuming.
vs… SaaSi Hub
SaaSi Hub is designed to reduce the amount of manual administration required to maintain a SaaS overview. Supported SaaS and HR systems can be connected to bring relevant information into the platform, while subscriptions that cannot be automatically integrated can be added manually.
This allows organisations to maintain a central view of their SaaS environment without relying entirely on manually maintained records.
The Key Differences
| Manual SaaS Tracking | SaaSi Hub |
|---|---|
| Information is maintained manually | Supported information can be synchronised automatically |
| Data may be spread across different spreadsheets and records | SaaS information is brought together in one platform |
| Employee changes may require manual updates | Supported HR integrations can provide updated employee information |
| Licence information can become difficult to maintain | Licences can be viewed alongside applications and employees |
| Ownership may not be clearly recorded | Applications can be associated with owners and departments |
| Renewal information may require separate tracking | Renewals can be managed alongside the wider SaaS environment |
| Reporting often requires manual preparation | Reports and analytics are available within the platform |
Which Approach Is Right for You?
Manual tracking can be perfectly suitable for an organisation with a small and relatively simple SaaS environment. If there are only a handful of applications and changes are infrequent, a spreadsheet may provide enough visibility. As the number of applications, employees and subscriptions increases, however, the effort required to keep manual records accurate also increases.
SaaSi Hub is designed for organisations that want a more connected and scalable approach to SaaS management, particularly when information needs to be considered across applications, people, departments, licences, costs and renewals.
In simple terms, a spreadsheet can tell you what you recorded. SaaSi Hub is designed to help you understand what is happening across your SaaS environment.